Hey, how good does it feel when the Committee Chair says “We’ve finished with time to spare. Meeting closed.”?
Oh … You’ve never heard that before? I am sorry to hear that. 😥
If closing meetings on or before time is a rare event in your organisation, there is something fundamentally wrong. Meeting overrun should be the exception, not the norm. The Chair holds the power – and ultimately the responsibility – to quash anything that threatens to hold up proceedings.
Here are my top five meeting management strategies for Chairs who seek to respect their committee members’ time and still get the best outcomes for the meeting.
Everyone has a story to tell about a meeting that seemed to have no purpose, no structure, and no outcomes, and totally wasted everyone’s time. But an effective meeting doesn’t happen by accident or ‘organically’. Attendees look to the Chair to run the meeting so that the discussion stays on task, and that the meeting objectives – the reasons why the meeting was called in the first place – are achieved.
One of the crucial elements of an effectively run meeting a properly structured Agenda, with a tried and true format that will support the achievement of the meeting objectives.
Actions are not recorded just for the sake of looking productive. They capture the next steps that the committee agrees will move the organisation closer to the strategic goals approved by management. If the actions register is not duly respected and prioritised, the committee will not achieve its objectives in an efficient matter, or maybe not achieve them at all. The impact of the committee will be severely limited.
Here are my three top observed reasons why committee action registers are ineffective, and the small changes you can make that will return big results for your committee.